Ceremonies of up to 200 guests are held on our lakeside Olympic Terrace tent from April through October with a reception following in the tent and ballroom.
Ceremonies may be held on the Olympic Terrace tent with a reception following in the Marina Room on Fridays only. The available time for this service is 3:30pm-4pm for the ceremony, followed by reception and dinner/dancing in the Marina Room.
Three distinctive banquet sites are offered for your special day in Seattle: the Olympic Terrace with adjoining Lake Washington Ballroom, the Marina Room and Terrace, and the Bayshore Room. The interior design of each room is subtle and elegant, allowing you the flexibility to accent our décor with the colors you have chosen for your wedding.
Lakeside ceremonies and receptions are held in the Olympic Terrace and Lake Washington Ballroom. The Olympic Terrace appointed with a spectacular white canopy and glowing chandeliers, provides a beautiful setting for ceremonies and sit-down receptions for up to 200 guests. Following dinner, wedding guests are invited into the elegant Lake Washington Ballroom to dance the night away in a cocktail style setting.
Waterfront receptions can also be hosted in the Marina Room, located across the plaza from the hotel at lake level. The Marina Room features a private outdoor veranda, perfect for a sunset ceremony or cocktail hour. Floor to ceiling picture windows, spanning 85 feet, offer vistas of Carillon Point Marina as well as Lake Washington.
Again along the waterfront is the Bayshore Room and Terrace. Perfect for groups of up to 50 wedding guests, the Bayshore Room offers picturesque Lake Washington and marina views with a private patio adjacent for cocktail receptions and small ceremonies.
For the Olympic Terrace tent and Lake Washington Ballroom, you may have the option of selecting either an afternoon event time of 11am - 4pm or an evening event time of 6pm - 11pm. Our Marina Room is available from either 6pm - 11pm or 7pm - midnight. See your Woodmark Catering Manager for information regarding overtime fees for events lasting more than the five hours included.
All wedding vendors must be approved by the Woodmark and must sign our vendor policy agreement. A copy of the vendor agreement has been provided so that you are aware of all policies & procedures your vendors will be expected to uphold.
Reservations & Booking Fee
In order to reserve your event date, a 20% non-refundable booking fee and a completed credit card authorization form are required. Your credit card will be held on file for any additional balance at the conclusion of the event. The booking fee will be applied to your final catering invoice. An additional deposit of 50% of the estimated balance will be due 90 days prior to the wedding date. The remainder of the estimated invoice is due 30 days prior to your event. In the case of overestimation, a refund will be applied promptly.
The Woodmark Hotel offers a tasteful and diverse selection of premium wines, spirits and beers for your reception. Please note all beverages must be provided by the hotel and are charged on a consumption basis. An average wedding bar estimate is about 7 drinks per person, dependent upon the selection of beverages served and the consumption by the group. To complement the bar service, we suggest a selection of non-alcoholic beverages. Bartender fees range from $45/hour to $80/hour depending on your choice of hosted bar or cash bar.
Flowers and large rental items may be set up by your floral designer two hours prior to your function. Smaller items such as place cards and favors (no glitter, confetti or faux flower petals, please) may be set up by your wedding coordinator during the contracted set up time. You are welcome to decorate the Olympic Terrace provided nothing is hung from the tent or fabric liner. Votive type candles may be used in the Marina Room, Lake Washington Ballroom and on the Olympic Terrace with restrictions. All decorations and personal items must be removed immediately at the conclusion of your event by your event designer or wedding coordinator. The Woodmark is unable to store items or be responsible for any items left behind.
Two hours of set up time are offered prior to all events. Set up for afternoon events in the Olympic Terrace may not begin earlier than 9am in consideration of guests in rooms.
Photographs may be taken in any of the outside public areas around Carillon Point at anytime. Please ask your Woodmark Catering Manager for advice on the many beautiful photographic opportunities. You are welcome to begin photographs on the hotel property two hours prior to your event. The hotel lobby and grand staircase may be used for uncomplicated shots only. We do not allow backdrops, photographic umbrellas, or loose electrical cords in these areas. Public areas must remain open and free of obstacles for hotel guests.
We welcome acoustic background music from 11am to 9pm on the Olympic Terrace (excluding drums and horns). We allow a disc jockey or live music (up to a five person ensemble) until 11pm within our banquet rooms. In consideration of hotel guests, all music and other sound levels (including toasts on microphones and other guest noise) will be controlled at the discretion of hotel management. Please note your vendors, particularly band/DJ, are aware that if a Woodmark employee asks for the music levels to be turned down, they must comply in order to continue. Doors to the indoor locations must be kept closed at all times in order to eliminate disturbing other hotel guests.